Privacy Policy

Version 1.2 · Last updated October 21, 2026

1. Data controller

MB Profesionalūs audiovizualiniai sprendimai (į.k. 303469970), Lithuania.
Contact: kristijonas@proconf.lt

2. Data we collect

Attendees: name, email, custom registration fields (set by organizer), Q&A submissions, IP address
Organizers: name, email, password hash
Event content: translation transcripts, Q&A text, and session recordings are stored to provide post-event summaries, transcripts, and visualizations
Cookies: authentication session (24h) and event access token (30 days), functional only. econf.ai itself runs no analytics or advertising tracking; the one exception is an organizer's own Meta Pixel on its event's pages, and only with your consent (Section 7)

3. How we use your data

Event registration, attendance management, and access to live content
Transactional emails only (confirmations, access links) — no marketing
AI-powered features (see Section 4)
Security and rate limiting

4. AI processing

We use AI (Google Gemini) for:

Real-time translation: speaker audio is processed into text translations. Transcripts are stored for post-event summaries and visualizations.
Schedule extraction: uploaded documents are processed to extract structured event data. Organizers review before publishing.
Q&A and summaries: questions and session content may be processed by AI to generate summaries and insights.

We do not use your data to train AI models, sell it, or share it for third-party training.

5. Legal basis (GDPR Art. 6)

Consent: attendee registration
Contract: organizer accounts
Legitimate interest: security, transactional emails

6. Data storage and sharing

Data is stored in Cloudflare D1 (EU — Western Europe). Sub-processors: Cloudflare (hosting), Resend (email, US with EU SCCs), Google Gemini (AI). We do not sell personal data. Event organizers can access registration data for their own events.

7. An organizer's Meta Pixel (only with your consent)

An event organizer may add its own Meta (Facebook) Pixel to its event on econf.ai to measure its advertising. On that event's page and sign-up forms you are asked first; nothing from Meta loads unless you choose "Allow".

What Meta receives when you allow it: the pages of that event you open (their addresses without access codes or order numbers), a completed sign-up, and a completed purchase with the amount and currency. While you pay, econf.ai keeps a one-day note of the payment in your browser so that the purchase is reported only from the browser that paid. Meta's script also sets its own cookies (_fbp) and receives what any browser sends (IP address, browser details). We switch off Meta's automatic event detection and send Meta no names or email addresses.
Who is responsible: the event organizer and Meta Platforms Ireland Ltd decide on this data jointly; Meta's own processing is described in its privacy policy at facebook.com/privacy/policy.
Legal basis: your consent (GDPR Art. 6(1)(a); Lithuanian Law on Electronic Communications, Art. 61).
Withdrawing: "Cookie settings" at the bottom of that event's pages; choosing "Don't allow" there removes Meta's cookies from econf.ai. Your choice is remembered for about six months for that event only.

8. Retention

Event data (registrations, Q&A, transcripts): 12 months after event ends, or upon organizer-initiated deletion
Organizer accounts: until deleted
Security logs: 48 hours. Records of platform fee agreement changes are kept for the duration of the business relationship for accounting and dispute resolution; they identify the platform operator who made the change, not attendees.
Anonymized aggregate statistics: retained indefinitely after event deletion for reporting purposes (no personal data)

9. Your rights

You can request access, correction, deletion, or portability of your data. Email kristijonas@proconf.lt — we respond within 30 days.

Complaints: Lithuanian State Data Protection Inspectorate (VDAI).

10. Changes

Updates will be noted with a new version and date above.